RFP 2024-07 Event Planning for Champions for Children Awards Ceremony
| 2024-07 | PROCUREMENT | Active | 12/18/2023 5:00 PM | ||
| # | Type | Status | Date | Due Date | Time Remaining |
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The purpose of this Request for Proposals (RFP) is to enter into a contractual agreement with a qualified agency for Event Planning Services. The Children’s Trust is seeking proposals to identify a qualified applicant who will manage the planning and execution of The Trust’s annual Champions for Children Awards Ceremony, with oversight from The Trust’s Communications Department.
Solicitation Release Date: November 3, 2023
Bidders' Conference: November 9, 2023, 1 p.m. ET
Bidders' Conference Location: Zoom (Click HERE to Register)
Deadline for Submission of Questions on RFP: December 13, 2023, 5 p.m. ET
Proposal Due Date/Time: December 18, 2023, 5 p.m. ET
Proposal Review Period: January 8 – February 11, 2024
Debriefing Meeting: January 22, 2024, 1 - 2 p.m. - Download Details
Award Recommendations to Committee: March 7, 2024
Award Recommendations to Board of Directors: March 18, 2024
My Applications
Timeline
| RELEASE | 11/3/2023 | |
| BIDCONF | 11/9/2023 1:00 PM | |
| QADEADLINE | 12/13/2023 5:00 PM | |
| APPDEADLINE | 12/18/2023 5:00 PM | |
| REVIEWSTART | 1/8/2024 - 2/11/2024 | |
| DEBRIEFIGSTART | 1/22/2024 1:00 PM - 1/22/2024 2:00 PM | |
| COMMITTEE | 3/7/2024 | |
| BOARD | 3/18/2024 5:00 PM |
Resources
RFP 2024-07 Event Planning for Champions for Children Awards Ceremony
11/2/2023RFP 2024-07 Event Planning Debriefing Meeting new
1/5/2024Media Kit & Logos
11/1/2023- 11/1/2023
- 11/1/2023
20 Years Nurturing Greatness - Anniversary Video
11/1/2023- 11/1/2023
- 11/1/2023
- 11/1/2023
- 11/1/2023
- 11/1/2023
- 11/1/2023
- 11/1/2023
2023 Comms Application Training
11/9/2023- 11/14/2023
The Children's Trust Social Media Accounts
11/1/2023
Q & A
- Can you submit one proposal for all of the open communications/marketing RFPs or do you have to submit them individually?
- Applicants must apply separately to each RFP they are proposing to provide services for.
- Can we submit responses to questions in one overall presentation document (searchable PDF under 2 GB) or are we expected to respond to each answer in less than 400 words individually and any documents submitted must separately support each question vs a holistic response?
- Yes, you have the flexibility to submit responses in various ways. You may choose to respond within the 400-word space provided for each section or opt for a larger document that addresses all sections. Additionally, it's acceptable to submit one document per section, ensuring that the document clearly supports the corresponding section. If you decide to provide a comprehensive document, it is recommended to include a note in the 400-word space designated for each section, indicating that the detailed responses for that specific section are available in the attached document. This way, you can choose the approach that best suits your preferences and ensures clarity in submitting your application.
- As opposed to WeTransfer - can we provide a link to the actual document or a link to a Google folder?
- No. Large files must be sent only via WeTransfer links to ensure that all documents received cannot be modified after they have been submitted or after the RFP deadline.
- Is there a mobile site?
- Although Trust Central, our application system, is accessible through mobile devices and tablets, applicants are encouraged to use a desktop or laptop computer to help ensure a better user experience.